The real estate industry is governed by many laws and organizations. No one can do as they please! For this reason, it is important to learn about the criteria that regulate the activities of property owners and managers.

Lease, renewal notice, increase notice, RL-31 slips… these are all documents that must be drafted according to the rules of the art, following very strict prescribed scales. 

The famous rent increase

When a lease expires, a landlord is fully within his or her rights to ask for an increase in the monthly rent that he or she considers reasonable. However, the landlord must mention this in the notice he gives to the tenant. The tenant then has the option of accepting or refusing the increase. The tenant has one month after receiving the notice to inform the landlord of his or her decision. 

Tools to find an agreement

In order to assist parties in reaching an agreement on rent increases, the Rental Administration Tribunal has made available to the public a rent increase calculation tool. This calculation is done using the scales in the Rent Determination Criteria Regulation.

To reach an agreement, the landlord can then present and discuss the results with the tenant. 

What happens if the two parties disagree?

In the event that the two parties cannot agree on the rent increase (or any other change to the lease), the landlord must, within one month of the tenant’s response, apply to the Rental Administration Tribunal for what is called a Lease Amendment Application. This application to the TAL allows the TAL to set the rent or decide on the desired change.

In order to set a reasonable price, the TAL provides the landlord with an Information Form necessary to set the rent. The landlord then enters all the necessary information on the form and sends it to the LET.

In order to set a reasonable price, the TAL provides the landlord with an Information Form necessary to set the rent. The landlord then enters all the necessary information on the form and sends it to the LET.

The role of Bail Expert

And now you are wondering: what is the role of Bail Expert in all this?

With Bail Expert, you can create your rent increases and renewal notices in a few clicks. Avoid long and tedious transcription by choosing our predefined letter templates. The information stored in the software allows you to fill in personalized fields in your letter templates, thus creating letters that are compliant and configured according to the information of each of your tenants. 

Notices written and sent quickly, in just a few clicks! 

Today, with the rise in popularity of electronic platforms, many tasks traditionally done in person can now be done completely online. The real estate industry is no exception! Many of the day-to-day activities of a property owner or manager can now be done through software. 

Completing and writing a lease, is there anything more typical? Every year, many real estate professionals complete and sign dozens and dozens of leases, moving from home to home (or having their new tenants move). 

To save time and energy, many landlords and property managers are turning to easy solutions like Bail Expert, our online lease creation and management software.

But the question remains: what is the value of an electronic lease in the eyes of the Tribunal admistratif du logement?

The validity of the electronic lease

In the eyes of the TAL, a electronic lease is just as valid as a lease entered into face to face. In fact, it would be possible for the landlord to purchase a form remotely, fill it out, scan it and send it to the tenant so that he or she can complete it. 

Thus, each party has a copy of the lease, signed by both parties. This technological way of doing things has the same legal value as a printed and handwritten contract.

How Bail Expert works

By choosing a solution like Bail Expert, you centralize all these actions on a single platform. 

So, you can buy your lease from the TAL, fill it out, sign it and then send it by email to your tenant to sign. Moreover, buying a lease with Bail Expert ensures you a legal and official signature via Esign Connect (included in the purchase).

Once the lease is completed, in due form, you can archive it in a few clicks and keep it on the platform. You can then consult it as many times as you want. 

Tarification

Bail Expert allows you to create, sign and manage your leases online for the unit price of $7.95 per lease. 

But that’s not all, our software does not limit you to these features. On the contrary! Several other features of rental management and communication are available to you. 

Discover the features of Bail Expert.

Today, the competition in the real estate industry is more than fierce. For this reason, it is all the more important for real estate professionals to have the best strategies. Now more than ever, everyone must be creative in developing effective tactics to stand out from the competition. 

So here are our tips for renting your homes quickly:

#1: Publish on the right platforms

First and foremost, it is important to find the most effective communication channels to post your vacant homes. In the last few years, websites specialized in real estate and classified ads have appeared. 

There are several of them, but Bail Expert has chosen to offer you the best of the best by joining forces with important players in the field. With Bail Expert, you can publish your units in a few clicks on the rental portal of Bail Expert, but also on important ad networks. Thus, we find :

#2: Take quality pictures of all the rooms in your apartment

In a highly competitive real estate market, it is very important to showcase the assets of your homes. This starts with taking quality photos of all the rooms in your home. At a glance, your potential tenant should be able to get an idea of the dimensions, divisions and amenities of the apartment you are presenting to them. 

Remember, the first impression is the most important! You must put all the chances on your side. By publishing quality photos that showcase your home, you will have a much better chance of being contacted!

#3: The importance of social networks and a website

Nowadays, your presence on social networks and on the web should not be neglected. Creating a website or a professional Facebook page can be a great way for your potential tenants to get to know your offer and services. It is a first contact that can motivate them to take action. 

#4: Demonstrate that you are professional

Real estate is not only a competitive field, but also one where there are many scams. In this sense, it is necessary to give confidence to your future tenants. Be professional and honest. Remain easily reachable and make sure to return calls. Do not hide any information from interested parties (inclusions, photos, prices, etc.). 

So, it doesn’t matter if you post the most trendy apartment or a more modest one, by being courteous and honest, you will surely manage to find takers. 

What is the purpose of online lease creation software? 

Being a good property manager is not something that can be improvised. To excel in this field, you must be able to balance management with the day-to-day operations of managing income properties.

Thus, to facilitate your work, you can think of a web application that will help you manage your units. This type of platform includes features that allow you to centralize the information you interact with on a daily basis. 

In fact, electronic management allows you to have access to all the necessary information everywhere and at all times. 

So you can say goodbye to filing cabinets and hours of organizing. Moreover, switching to digital management allows you to avoid unnecessary travel and save time and energy.

What are the basic features?

Electronic lease creation and management platforms offer three basic functionalities: online lease creation, electronic signature, and lease and tenant data management.

La création d’un bail 
Tout d’abord, la création de baux en ligne se fait conformément au modèle légal de la Régie du logement. Ainsi, une à une, toutes les mentions nécessaires pour compléter un bail en bonne et due forme seront à remplir.

Electronic Signature
Then you can send the lease to your tenant to make it official with a signature from them and then from you. Tools like ESign Connect (official and legal electronic signature) will allow you to access the same appeal as with a paper lease.

Lease and tenant data management
Finally, online lease creation and management platforms allow you to store and administer this information right in the software. This means you can access your data anywhere and anytime.

Choose Bail Expert to optimize your property management

In addition to offering you the creation, signing and management of your electronic leases, Bail Expert offers several other features that will make your daily management task easier. Translated with www.DeepL.com/Translator (free version)

Send renewal and increase notices
With our web application, it is possible to send your increase or renewal notices via the platform and have your tenant sign directly on it.  You’ll be able to create these documents with just a few clicks and manage arrivals, departures and renewals with one tool. 

Rental Portal Management and Vacancy Marketing
With Bail Expert, you have access to a rental portal that allows you to see at a glance the leases and notices registered, the signatures made as well as those to be made, then the emails sent and those received. Furthermore, Bail Expert allows you to market your vacant units from within the software. In fact, a few clicks are enough to expose your vacant units on several networks.

Accès à nos sites partenaires (Appartmap, Clic Appart, Kangalou) Le logiciel vous offre la possibilité d’afficher vos logements vacants sur les sites de nos partenaires (Appart Map, ClicAppart, Kangalou, Louer.ca) afin de profiter d’une visibilité accrue.

Report on your buildings and units (exportable to PDF, Word or Excel) Finally, Bail Expert allows you to create management reports. These reports include information on your buildings, units, tenants as well as your suppliers, among others.

Join Bail expert

In short, using an electronic lease creation and management platform like Bail Expert is definitely a step in the right direction to optimize your property management. 

You can join Bail Expert now by creating a free account. You will then be able to create and sign leases online for a fee of $7.95 per lease. 

Bail Expert is a software that allows you to create and manage your electronic leases. It also allows you to administer your tenants’ data, send renewal and increase notices, publish your vacant apartments as well as create reports on your buildings or units. 

To get started with Bail Expert, you must first and foremost enter the information necessary to create a lease for a specific unit. For this reason, we thought it would be a good idea to provide you with a simple and efficient procedure to create an electronic lease. 

Step #1: Enter the data about the building

During this step, the web application will guide you to fill in all the necessary information to identify the building. The entry of these data will allow the software to transpose them directly on the document. Thus, you will have to fill in the form in order to indicate, among other things

  • The street address of the institution;
  • The name and address of the owner;
  • The first and last name and contact information of the manager;
  • Contact information for the concierge;
  • Your emergency contact information.

To accompany you, we also created a short video so you can have visual support: View the vignette on YouTube.

Step #2: Create the unit for which you wish to complete a lease

The platform will then allow you to fill in all the data related to the unit for which you wish to create an electronic lease. This information will be automatically transcribed on the document. You will have to fill in the spaces in the form to indicate, among other things

  • Le numéro de l’appartement;
  • The characteristics of the latter (number of rooms, charges included, amenities, number of parking spaces, etc.);
  • Photos of the accommodation (optional);
  • The amount of rent, if there was an increase or renewal of the previous lease.

Below is the video clip to visually follow the creation of a unit: View the clip on YouTube.

Step #3: Fill out the lease

This step will allow you to enter the precise information about the tenant and the specific conditions of this rental. Once again, the data filled out in the form will be directly transferred to the document. In this section, you will be asked to indicate:

  • Tenant information (first and last name, phone number, email address, etc.);
  • Tenant’s endorser, if any;
  • Features included in the lease (e.g. furniture, services, taxes, consumption costs, etc.);
  • Building regulations (in the form of an attachment);
  • The current address of the tenant.

If you feel the need, feel free to watch the video below for more details on how to do so: View the YouTube clip.

Step #4: Send and sign the lease

Now all you have to do is send the document to your tenants to get their signature and then sign it yourself! To do so, you must :

  1. Click on the lease;
  2. Make sure you have purchased the lease printing rights from the Régie du logement;
  3. Click on the print button at the top right;
  4. Send the lease to your tenants by email;
  5. Write the message that will be sent with the lease;
  6. Sign electronically in your turn.

For more details on how to send the lease for signature to your tenants as well as sign it yourself, watch the following video: View the YouTube clip.

You’re a property manager and sometimes you have your hands full… In the real estate business, you have to be able to handle a lot of day-to-day tasks to keep your properties running smoothly. 

Between managing and carrying out daily activities, it is common to have a lot on your shoulders. For this reason, several tools are at your disposal to help you in your role as manager. 

Making the leap to a software that allows you to create and manage your leases online can only be beneficial for your property management. If you’re still skeptical, here are 5 good reasons to opt for a web application like Bail Expert

Centralize your rental management information.

Opting for a software to support you in the creation and management of your leases allows you to list all the information needed for good property management on a single platform. This means you can leave behind the binders and files that require daily organization.

With a software like Bail Expert, all the information regarding the signing of leases, your tenants’ data, renewals or increases are stored in one place.

Communicate with your tenants more easily and quickly.

Bail Expert’s rental portal allows you to see at a glance the progress of your various communications with your tenants. In addition, you can send your renewal notices, lease signatures as well as your emails from the web application interface.

Thanks to this feature, your communications are grouped in one platform, allowing you to access information easily and quickly.

Mobile property management.

Opting for a software like Bail Expert, means having access to your property management at your fingertips. Whether it is through a cell phone, a tablet or a computer, you will have access to all the information you need, no matter where you are. No more need to carry multiple documents with you, your web application does it for you! On the road, at home or at the office, accessibility to your data is maximized.

Maximize your visibility.

With Bail Expert, it only takes a few clicks to market your vacant units, all within the platform. In fact, the software allows you to expose your vacant units on several networks. Moreover, our partners’ sites such as Appart Map, ClicAppart, Kangalou, Louer.ca are available for you to enjoy maximum visibility. 

Save Time

In short, computerizing your property management allows you to be more productive and to save time on a daily basis, by performing many more tasks in the same amount of time. Think of the time you will save by not archiving all your documents or all the trips you will avoid to sign leases with your tenants. 

We know for a fact that we’ve just convinced you to take the leap to an online lease creation and management web application, but if you still have a hint of skepticism, try Bail Expert right now by creating a free account. We’re telling you… you won’t regret it!

How to sign an electronic lease?

TheTribunal administratif du logement accepts a digital version. Magex Technologies uses the Esign Connect tool to allow you to electronically sign your leases. Directly in Bail Expert, you will be able to send a signature request to your tenant(s) of the new lease in question. Each party will receive a signature request by email.

Comment remplir un bail électronique ?